Review and approval
Sign off a whole project as checked, and see when it was edited afterwards.
When someone has checked a whole project, they can mark it approved. Subtitle AI records who approved it and when. If the transcript changes afterwards, the project says so, instead of vouching for text nobody has re-checked.
The four states
| State | Meaning |
|---|---|
| Processing | Still uploading or transcribing, or it failed. There is nothing to review yet. |
| To check | Finished and not approved, or the approval was removed. |
| Approved | Approved, and nothing has changed since. |
| Edited after approval | Approved, then edited. It needs another look. |
Approve a project
In the editor, a finished project shows Mark as approved in the header. Click it, and the button becomes an approval badge showing who approved the project and when.
The editor waits for your latest edits to be saved before approving. If you are offline, or edits are still saving, it asks you to try again in a moment, so you never approve text that was not saved.
You can also approve and remove approval from the project's menu in the project list.
After an edit
The first change after approval marks the project Edited after approval, with the date. The original approval stays on record, because who approved it and when is still true.
These count as edits:
- Changing the transcript in the editor. Opening a project or saving without changes does not count.
- Regenerating a translation or a clean version, because that replaces its text.
Later edits keep the first date. Open the badge's menu and choose Approve again once you have checked the changes. That clears the flag. Remove approval takes the approval off completely.
Find projects that need checking
In the project list, the status filter has two review states next to the processing statuses:
- To check is your work queue. It includes projects that were approved and then edited, because they need checking again.
- Approved holds the projects that are approved and unchanged.
Sorting by status puts the most recently approved projects first, then the unapproved ones.
Who can approve
Anyone with access to the project can approve it, including people who can only view it. A reviewer who is not allowed to change the text can still be the one who signs it off.
The approver's name is saved with the approval, so the record still reads correctly after they leave your organization.